The Tsawout First Nation is one of five bands that constitute the Saanich Nation. East Saanich IR No. 2, the Tsawout First Nation main village, is about 15 minutes north of the City of Victoria and lies on the east side of the Saanich Peninsula. The village (“reserve”) can be accessed via Highway 17 – Pat Bay Highway. The Tsawout Housing Department manages the tenancy, upkeep, and fund development needed to ensure families have the greatest opportunity for success. The successful applicant can expect to work in a dynamic Band Office setting and experience the complex and rewarding nature of on-reserve housing management and governance.
Under the general supervision of the Housing Manager, the Housing Summer Student will carry out the general administrative services as they pertain to the Housing Department. This position is clerical in nature, and as such performs some or all of the following duties: Assists Band members with housing and RRAP applications; maintains accurate housing program/s tenant/owner files; types correspondence, and assists the Housing Manager compile Housing reports, and arranges housing-related meetings on behalf of the Housing Manager.
Responsibilities include, but are not exclusive to the following:
Answer general inquiries regarding housing and direct to the appropriate staff.
Prepare and review correspondence, memos, reports, proposals and other documents as required.
Receive and distribute incoming and outgoing correspondence.
Assist in issuing work orders, purchase order requisitions and provide proper budget coding for purchase order requisitions.
Make housing related travel and accommodation arrangements for the Housing Manager and other Housing Department staff as required.
Coordinate Housing Committee meetings and record, transcribe and distribute meeting minutes.
Liaise with membership, tenants, agencies, committee members and various Tsawout
departments and staff.
Assist Housing Manager with preparing Housing Rental Agreements.
Assist in budget preparation and ensure financial statements and budgetary controls are properly monitored.
Conduct research and compile statistics and data when required.
Maintain confidentiality pertaining to administration and housing issues.
Maintain an efficient filing system for all departmental and tenant related files.
Maintain sufficient level of stationary and office supplies.
Assist in the development of Housing policies and procedures as required.
Maintain proficiency in MS Windows Office package (Word, Outlook, Excel and Access).
Remain current on all software programs as they pertain to the work of TFN.
Education, Training and Experience
A current or prospective Post Secondary Student.
Ability to operate Microsoft Office and other computer software applications.
Excellent interpersonal and public relations skills.
Ability to assist in the development of policies and procedures.
Strong analytical and organizational skills.
Ability to make sound decisions and provide rational.
Ability to manage time and stress related factors.
Ability to work with diverse employees and tenants.
Ability to maintain strict confidentiality on all housing related matters.
Attention to detail and high level of accuracy.
High level of competency in both written and verbal English.
Ability to operate a range of office equipment.
The incumbent must always work in the best interests of the TFN. By signing this agreement, the incumbent agrees to keep all matters pertaining to the TFN confidential and to familiarize her/himself with the TFN Housing Policies and Procedures, TFN Administrative Policies, including personnel policies; CMHC Operating Agreements; and all other Policies or Agreements pertaining to her/his tenure as Housing Clerk of the TFN Housing Department. Indigenous applicants are encouraged to self identify.
DEADLINE: MONDAY, May 3, 2021 (4:00 pm)
PLEASE SUBMIT COVER LETTER, RESUME AND 3 REFERENCES USING ONE OF THE METHODS BELOW: