CURRENT JOB OPENING

• Provides professional administrative and clerical support in accordance with the approved practices, policies, budgets, standards and guidelines including:
  • prepares and modifies documents including correspondence, reports, memos and emails;
  • maintains electronic and hard copy filing system;
  • opens, sorts, scans, copies, emails, and distributes incoming/outgoing correspondence/documents;
• Manages the scheduling, tracking and coordination of Fisheries Manager commitments;
• Assists with the development of administrative initiatives led by the Fisheries Manager;
• Prioritizes and coordinates the timely and efficient flow of information from the Fisheries Manager, administration, staff and stakeholders;
• Communicates and responds to routine requests or inquiries via telephone, email or in-person;
• Requests, compiles and organizes correspondence and reports for signature by the Fisheries Manager in order to meet deadlines;
• Liaises with information technology and other contractors to address or follow-up on issues identified by the Fisheries Manager;
• Takes and transcribes meeting minutes including:
  • Refers to the meeting agenda to formulate a meeting minute outline;
  • Takes rough impartial notes that accurately reflect the decisions and discussion that took place during the meeting;
• Prepares weekly purchase orders with supporting documents for the Fisheries Manager;
• Maintains and secures electronic and paper files as prescribed by the Fisheries Manager;
• Communicates with vendors and contractors to gather missing documents required for payments;
• Participates in relevant training and workshops identified by the Fisheries Manager;
• Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
• Attends departmental meetings and events as required;
• Exercises high degree of tact and diplomacy with the TFN Membership and all Band contacts;
• Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
• Presents a professional, positive and helpful attitude at all times;
• Promotes a safe work place; ensures that all established safety procedures are followed;
• Carries out other duties essential to the position as directed by the Fisheries Manager.

• Grade 12 graduation (Dogwood or BC Adult Graduation Diploma); and
• 3 years’ experience working with a First Nation organization in an administrative position; or
• An equivalent combination of education and experience;
• Post-secondary diploma or certificate/training in business or office administration an asset;
• An equivalent combination of education and experience;
• Experience creating documents, spreadsheets, memos, messages etc. with Microsoft programs;
• Experience maintaining records, filing and correspondence tracking, coordinating meetings, taking and transcribing minutes and drafting correspondence

• Clean criminal record check required.

Please direct applications to:

Pursuant to Section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal Ancestry.

We thank all interested applicants, however, only those short-listed will be contacted for an interview.